From 5b57a2afb79b884aaf84b5adc77af31491955d86 Mon Sep 17 00:00:00 2001 From: Tobie Langel Date: Mon, 15 Jul 2024 18:26:16 +0200 Subject: [PATCH] Additional cleanup Removes the section on completing a trip report which is confusing --- community-fund/COMMUNITY_FUND_POLICY.md | 26 ++++++++++--------------- 1 file changed, 10 insertions(+), 16 deletions(-) diff --git a/community-fund/COMMUNITY_FUND_POLICY.md b/community-fund/COMMUNITY_FUND_POLICY.md index f32335109..d0ef30d4b 100644 --- a/community-fund/COMMUNITY_FUND_POLICY.md +++ b/community-fund/COMMUNITY_FUND_POLICY.md @@ -47,51 +47,45 @@ Funding is not transferable to another person, or any other event. ### Submit Travel Fund Request -Submit your travel fund request to the Cross Project Council by completing [this application](https://forms.gle/QDt3iqoXXB5Ycovz8). +Submit your travel fund request to the Cross Project Council (CPC) by completing [this application](https://forms.gle/QDt3iqoXXB5Ycovz8). Please see [Deadlines and Timelines](#deadlines-and-timelines) for information about cut-off dates. ### Wait For Approval -The Cross Project Council reviews requests at least once per month. If your request is approved, you will be notified via email. Only approved requests are eligible for reimbursement. +The CPC will review requests as soon as possible, usually in the next CPC private session (every 2 weeks). +You will be notified by email if your request is approved or denied. Only approved requests are eligible for reimbursement. ## Getting Reimbursed ### Submitting Expenses -After the event, kindly submit your expenses within 30 days: +After the event, kindly submit your expenses within 30 days. + +> [!Note] +> The faster expenses are submitted, the faster any leftover funds can be reallocated to allow additional people to travel. So **please submit your expenses as quickly as possible**. Thank you! * Fill out these [two forms](https://drive.google.com/drive/folders/1E-dTuqnIWpZN2NP-1ioAWzK_W2zSwa_P?usp=share_link) * Submit the forms along with **all** receipts [here](https://form.asana.com/?k=S6lGzAjHv2uv7M8llnhO_w&d=9283783873717) Please note that expenses without receipts can not be paid. -### Submitting A Trip Report - -The process for submitting a trip report is TBD. - - -> [!Note] -> The faster trip reports are submitted, the faster any leftover funds that were allocated to you can be freed to allow additional people to travel. So please **submit your trip reports as quickly as possible**. Thank you! - ### Receiving Payment Payments are processed within 30 days. -## Deadlines and Timelines +## Deadlines and Timelines The default deadline for submitting a community fund request is 8 weeks prior to the travel date to allow for all requests for an event to be reviewed at the same time. If you've missed a deadline, or if a deadline was impossible to meet, please submit your request anyway, explaining why you weren't able to meet the deadline if possible. Some events might have a fixed deadline for applications. Those deadlines will be posted below. -## CPC Review Schedule & Process +## CPC Review Process -- CPC will review requests as soon as possible, usually in the next CPC private session (every 2 weeks) - Pending requests will be sent to the private CPC mailing list prior to the review meeting. In the context of the lazy consensus process, the pending request list is a proposal to accept all of the requests. CPC members may raise any objections before the scheduled meeting, otherwise a final decision to approve a request can be confirmed in the meeting. -- The CPC will use a scoring rubric to help with decision making +- The CPC will use a scoring rubric to help with decision making. - If any requests are rejected, an email with the rejected requests will be sent to the private CPC mailing list and CPC members will have 2 days to object before the decision is confirmed. Approved requests will be confirmed right away.