Notes fields of Parker Bibliographical Citations being indexed into the wrong records

[blalbrit]

Expected behavior:
If there are notes fields included in the bibliographical citation item, those should appear with the record. As an example: https://parker.stanford.edu/parker/catalog/GWDI7WBJ - this item appears as it should, with a Notes field that describes where a specific manuscript is mentioned within the work.

Current behavior:
Bibliographical items that do not have notes fields seem to have the notes from other records indexed in by mistake. As an example: https://parker.stanford.edu/parker/catalog/3TZUP2CU - in this counterexample, the Notes field from the bibliographical item listed in the "Expected behavior" section has been indexed into an item that has nothing to do with MS 214.

To replicate, a search on a string from that notes field, "one of fourteen Anglo-Saxon MSS" brings back exactly two hits (the links above).

Other examples include:

• https://parker.stanford.edu/parker/catalog/6JJ6Q9ZG [correct]
• https://parker.stanford.edu/parker/catalog/4IT5AMG8 [incorrect - uses the note field from the previous example]

If I recall correctly, we did run into this issue when setting up Parker 2.0 back in 2018, but I am unable to find a ticket that corresponds - may just have been raised in stand-up and fixed without a ticket at the time.

[corylown]

@blalbrit this is a problem with the bibtex file uploaded to the parker exhibit and not an indexing error. If I look at the bibtex file it shows that 3TZUP2CU and 4IT5AMG8 contain the note (in the annote field) that is indexed and displayed. The data in this file will need to be corrected to fix this problem.

3TZUP2CU

@incollection{http://zotero.org/groups/1051392/items/3TZUP2CU,\n\taddress = {Cambridge},\n\ttitle = {Saving {Face}: the {Veronica} 
and the \\_Visio {Dei}\\_},\n\tisbn = {978-1-107-03222-4},\n\tshorttitle = {Sand 2014},\n\tbooktitle = {Vision, {Devotion}, and {Self}-
{Representation} in {Late} {Medieval} {Art}},\n\tpublisher = {Cambridge University Press},\n\tauthor = {Sand. A},\n\tyear = {2014},
\n\tkeywords = {nm203xw8381, qt808nj0703},\n\tpages = {27--83},\n\tannote = {CCCC MS 214\nCCCC MS 214 is listed as one of 
fourteen Anglo-Saxon MSS containing copies or fragments of Boethius, De consolatione Philosophiae, p. 13}\n}

4IT5AMG8

@article{http://zotero.org/groups/1051392/items/4IT5AMG8,\n\ttitle = {Seeking the {Invisible}: {Forensic} {Science} at the {Parker} 
{Library}},\n\tvolume = {144},\n\tshorttitle = {Clarke 2002a},\n\tjournal = {Medieval Academy News},\n\tauthor = {Clarke, M.},\n\tyear = 
{2002},\n\tkeywords = {fr610kh2998, sx200wv7668, wp146tq7625, yp193mg4537},\n\tpages = {8},\n\tannote = {CCCC MS 22\nNotes 
Bestiaries such as CCCC MS 22 contain a Physiologus-B text appended with chapters from Isidore of Seville, Etymologiae. Texts like 
the Corpus Bestiary are followed in Second Family Bestiaries. Discusses select B-Isidore texts, pp. 24-5, 35, 40, 41, 142 n. 119{\
\textbar} CCCC MS 53\nDiscusses the iconography of the sick lion eating a monkey in CCCC MS 53. Gives a detailed description of the 
manuscript. Notes that it has a two column text rather than the single column common in English Bestiaries. This Bestiary introduces 
some new iconographic features. It is combined with a Psalter. The possible use of both the Psalter and Bestiary as teaching texts is 
discussed, pp. 60, 79-80, 109, 226-7}

[corylown]

For my own reference, the bibtex file used in production in parker can be found via the Rails console:

bib = Spotlight::Resource.find(25011)