[Policy Proposal] Invite Expert Selection Procedure

[egekorkan]

As discussed in the main call today, we need a policy on how Invited Experts (IEs) are chosen. Some basic requirements/processes:

• They are invited by the chairs and the team contact together. This may be in response to a nomination.
• They should show their expertise in a call, e.g. making a presentation
• They should explain their commitment to WoT deliverables and meetings
• Chairs and team contact must have consensus to accept an IE, taking into account the group input

[sebastiankb]

from today's WG planning session, @ashimura will provide a first proposal about this policy

[mjkoster]

7/2/2024 IG session
Need to add a nomination policy.

[mjkoster]

9/27/2024 updated and agreed on description at TPAC, will ask for resolution at the next main call

[mmccool]

Given that we just cleared out seven old applications for not following our (understood) policy, I think it would be good to get our current policy in writing somewhere. For this in particular it would be good to have an explicit policy to point applicants to. I think the initial description is a good start, but we probably need to add a few details:

1. Length and content of presentation (e.g. 10m; perhaps have a template/outline; approx 5 slides)
   • Background and expertise
   • Define what their expected contribution to the standardization process would be
   • Prior experience with standards processes, including WoT if relevant
2. Decision procedure, e.g. group consensus, 2wks notice, etc.
3. What constitutes "commitment". I would say attending at least one regular meeting but we do have people who contribute without necessarily being regular meeting attendees, so we should allow for that, but should identify a threshold (number of PRs, issue comments, etc.).

[mmccool]

@mjkoster can you make a PR for this? It seems we are basically in agreement, just need to hammer out the details

[mmccool]

Our policy needs to be consistent with and refer to https://www.w3.org/invited-experts/

[mmccool]

Should add a step where chairs can filter out inappropriate applications without having to go to the group.