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pages: add terms of use and content policy static pages #283

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Dec 13, 2024
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pages: add terms of use and content policy static pages #283

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6 changes: 2 additions & 4 deletions app_data/pages.yaml
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description: Privacy notice page
template: "empty.html" # see comment in the template
- url: /terms
title: Terms of Use
description: Terms of Use page
template: "empty.html" # see comment in the template
template: "terms_of_use.html"
- url: /content-policy
title: Content policy
description: Content Policy page
template: "empty.html" # see comment in the template
template: "content_policy.html"
- url: /preservation-policy
title: Preservation policy
description: Preservation Policy page
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158 changes: 158 additions & 0 deletions app_data/pages/content_policy.html
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<h1>CDS - Content Policy</h1>
<a href="https://doi.org/10.17181/dd19c-hwf65"><img src="https://repository.cern/badge/DOI/10.17181/dd19c-hwf65.svg" alt="DOI"></a>

<hr>

<h2>Scope and Purpose</h2>
<p>
The CERN Document Server (CDS) serves as a comprehensive institutional repository and dissemination platform for
the research and historical output produced by CERN, the European Organization for Nuclear Research, and CERN Experiments.
Below is an overview of its scope and purpose.
</p>

<h3>Scope</h3>
<p>CDS preserves various digital objects that can be categorised as follows:</p>
<ul>
<li><b>Scientific and Technical Content:</b> CDS covers a wide range of scientific and technical documents,
including research articles, conference papers, preprints, reports, slides, talks, theses, as well
as other research outputs like software, data, and more.
</li>
<li><b>Administrative Documents:</b> In addition to scientific and technical literature, CDS archives administrative
documents crucial for CERN's governance and operations. This includes policy statements, meeting minutes, human resources
materials, financial reports, and legal documents, providing transparency and accountability in CERN's management and
decision-making processes.
</li>
<li><b>Multidisciplinary Content:</b> While CERN is primarily focused on particle physics, CDS also includes content
from related disciplines such as accelerator physics, engineering, computing, etc.
</li>
<li><b>Historical Archive:</b> CDS contains historical documents and archival material related to the history of CERN,
including early research papers, technical reports, and institutional records.
</li>
<li><b>Multimedia Content:</b> CDS also hosts a variety of multimedia content related to scientific research,
educational outreach, and institutional events. This includes videos, presentations, images, audio recordings,
and interactive media, enriching the repository with diverse resources for knowledge dissemination, education,
and public engagement with particle physics and related fields.
</li>
</ul>

<h3>Purpose</h3>
<ul>
<li><b>Institutional Repository:</b> CDS serves as a centralised platform for managing and preserving the scientific
output of CERN and its collaborators. It facilitates the discovery, access, and dissemination of research findings to
the global scientific community.
</li>
<li><b>Open Access:</b> CDS promotes open access to scientific information by providing free and unrestricted access
to its collection of documents whenever possible. This helps to maximise the impact and visibility of CERN's research output.
</li>
<li><b>Collaboration and Communication:</b> CDS fosters collaboration and communication among researchers by providing
tools for sharing, discussing, and collaborating on scientific documents.
</li>
<li><b>Archiving and Preservation:</b> CDS plays a crucial role in archiving and preserving the intellectual
heritage of CERN. It ensures the long-term accessibility and integrity of scientific and technical literature
produced by the organisation.
</li>
<li><b>Compliance and Reporting:</b> CDS helps CERN comply with institutional and funding agency policies
regarding research dissemination and reporting.
</li>
</ul>

<p>
Overall, CDS serves as a vital resource for researchers, students, educators, and the general public interested in
accessing and exploring the scientific achievements and advancements made at CERN over the years. It embodies CERN's
commitment to excellence in research, collaboration, and <a href="http://dx.doi.org/10.17181/CERN.RTIF.Z8BO">open science</a>.
</p>

<h2>Submission Requirements</h2>
<ul>
<li><b>Eligibility:</b> Only CERN personnel and collaborators are permitted to submit content to the CDS.
Submissions from external parties are not accepted. Furthermore, regarding scientific outputs,
<a href="https://cds.cern.ch/record/1202777/files/CERN_Circ_Op_en_06.pdf">Operational Circular N.6</a> applies.
</li>
<li><b>Content Criteria:</b> All content submitted to CDS must be institutional in nature and of legitimate
interest to the organisation (therefore, personal content is not permitted). Submissions should be materials
worth preserving for the long term, including scientific and technical literature, administrative documents,
multimedia content, and other materials relevant to CERN's mission and activities.
</li>
<li><b>Quality Assurance:</b> Submissions may undergo review by relevant communities to ensure compliance with
CDS guidelines and relevance to CERN's objectives. Content deemed inappropriate or not meeting the criteria may be rejected.
</li>
<li><b>Metadata Requirements:</b> In order to increase discoverability of content, submitters are required
to provide accurate and complete metadata for each submission, including title, author(s), abstract, keywords,
and relevant classification information.
</li>
<li><b>Copyright and Licensing:</b> Submitters must ensure and warrant to CERN that they have all necessary
rights (including any required individual consents) to submit the uploaded content to CDS for open dissemination
and that they specify any copyright or licensing restrictions associated with such content. Use of CDS multimedia
content, is subject to the following terms of use: <a href="https://copyright.web.cern.ch/">https://copyright.web.cern.ch/</a>
</li>
<li><b>Ethical and Privacy Considerations:</b> In accordance with
<a href="https://cds.cern.ch/record/2240689/files/BrochureCodeofConductEN.pdf">CERN’s Code of Conduct</a>, submissions must
adhere to ethical standards and respect the rights and privacy of individuals mentioned or depicted in the content.
</li>
<li><b>Submission Process:</b> Content can be submitted to CDS through the designated submission interface
(Web UI or API), or via repository administrators in case assistance is needed.
</li>
<li><b>Compliance:</b> Submitters are expected to comply with all CDS policies, guidelines, and applicable
rules and regulations governing the submission and dissemination of CERN content.
</li>
<li><b>Continuous Improvement:</b> Guidelines are subject to periodic review and updates to reflect changes
in institutional priorities, technological advancements, and legal requirements. Feedback from users and
submitters is welcomed to improve the submission process and enhance the overall quality of the repository's content.
</li>
</ul>

<h2>Withdrawal and Removal</h2>
<p>
CDS is dedicated to preserving and providing access to the valuable scholarly, historical, and administrative output
of CERN. As such, the content policy of CDS emphasises the long-term retention and accessibility of all submitted materials.
Users cannot delete content by themselves, reflecting our commitment to the enduring preservation of institutional knowledge.
</p>

<h3>Grace Period for Content Deletion</h3>
<p>
Upon submission, content enters a grace period of one month during which it can be deleted upon request. If you need
to remove a submission within this period, please contact the CDS support line. Our team will assist you in processing
the deletion request promptly. This grace period allows for corrections and reconsiderations while ensuring that the
repository maintains accurate and reliable records.
</p>

<h3>Post-Grace Period Removal</h3>
<p>
Once the grace period has elapsed, the ability to delete content is significantly restricted to uphold the integrity
and completeness of the repository. Content will only be removed by the CDS support team under specific circumstances, namely:
</p>
<ul>
<li><b>Breach of Terms:</b> If the content violates this policy, including the CDS Terms and Conditions,
it may be subject to removal at any time without notice. This includes issues related to where the content
was submitted without proper authorization or infringes on the intellectual property rights (i.e. copyright, etc.) of others.
</li>
<li><b>Data Privacy Concerns (OC11):</b> In compliance with Operational Circular No. 11, which governs data privacy
at CERN, content that compromises personal data or violates privacy regulations will be considered for removal.
</li>
<li><b>Restricted Content:</b> Content that has been marked as restricted and that has never been authorised
to be made public may be eligible for deletion upon valid request and evaluation.
</li>
</ul>

<h3>Procedure for Removal Requests</h3>
<p>
For content removal requests beyond the grace period, please submit a
<a href="https://cern.service-now.com/service-portal?id=service_element&name=CDS-Service">support request</a> providing a
detailed explanation of the reason for the request, including any supporting documentation if applicable (e.g., evidence
of copyright infringement or privacy concerns). Each request will be carefully reviewed by the CDS administration team to ensure
compliance with our policies and legal obligations.
</p>

<h3>Commitment to Long-Term Preservation</h3>
<p>
Our primary goal is to maintain a comprehensive and enduring repository that supports CERN's mission of advancing scientific
knowledge and preserving its institutional heritage. To this end, the content in CDS will be preserved for the lifetime
of the laboratory. By adhering to these withdrawal and removal policies, we aim to balance the need for flexibility with
the imperative of long-term and accurate content preservation.
</p>

<p>
For any questions or assistance regarding content withdrawal and removal, please <a href="https://cern.service-now.com/service-portal?id=service_element&name=CDS-Service">contact the CDS support team</a>.
</p>

<br />
51 changes: 51 additions & 0 deletions app_data/pages/terms_of_use.html
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<h1>CDS - Terms and Conditions</h1>
<a href="https://doi.org/10.17181/53y0h-6ad63"><img src="https://repository.cern/badge/DOI/10.17181/53y0h-6ad63.svg" alt="DOI"></a>

<br />
<br />

<p>Use of the CERN Document Server service (hereafter “CDS”) denotes agreement with the following terms of use:</p>
<ul>
<li>
CDS is provided free of charge. It serves as a comprehensive institutional repository and dissemination
platform for the research and historical output produced by CERN, the European Organization for Nuclear Research,
and its members of personnel. See <a href="https://doi.org/10.17181/dd19c-hwf65">Content Policy</a> for more details.
</li>
<li>
By uploading content to CDS, the content provider affirms that such content complies with all
applicable laws, licence conditions and third party rights, and shall hold CERN free and harmless from any related liability.
</li>
<li>
All content is provided “as is” and without warranty of any kind. The user shall hold CERN and individual content
providers free and harmless from any related liability in connection with its use of such content.
</li>
<li>
Users shall respect copyright and all applicable licence conditions. The download and use of content from CDS does
not amount to a transfer of intellectual property.
</li>
<li>
CERN reserves the right, without notice or liability, and at its sole discretion, to restrict or remove a user's access
or remove any uploaded content, where it considers that use of CDS interferes with its operations or violates these
Terms and Conditions, and/or applicable laws.
</li>
<li>
CERN bases CDS on leading technologies and architectures, operated within the limits of its financial and human
resources and made available by CERN on an "as is” and "best efforts” basis. Access to, availability and use of
CDS is not guaranteed nor can be expected.
</li>
<li>
CERN excludes and disclaims all liability for damage resulting from users’ access, or inability to access, or use of CDS.
</li>
<li>
These terms and conditions of use are subject to change by CERN at any time and without notice, other than through posting
the updated terms on the CDS website. Any revised terms and conditions of use shall become effective immediately upon posting.
</li>
</ul>

<p>
If you have any questions or comments with respect to CDS, or if you are unsure whether your intended use is in line with
these Terms and Conditions, or if you seek permission for a use that does not fall within these Terms and Conditions, please
<a href="https://cern.service-now.com/service-portal?id=service_element&name=CDS-Service">contact support</a>.
</p>

<br />
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