Steering group minutes 2025-01-13 (#1632)

* Steering group minutes 2025-01-13

* Update organization/_posts/2025/2025-01-13-steering.md

Co-authored-by: Eduardo Rodrigues <[email protected]>

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Co-authored-by: Eduardo Rodrigues <[email protected]>

organization/_posts/2025/2025-01-13-steering.md

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+---
+title: "HSF Steering Group Meeting, 13 January 2025"
+layout: plain_toc
+---
+
+## Attending
+
+Present/Contributing: Graeme Stewart, Benedikt Hegner, Torre Wenaus, Nicole Skidmore, Paul Laycock, Liz Sexton-Kennedy, Eduardo Rodrigues, Mark Neubauer
+
+Apologies: Stefan Roiser, Pere Mato
+
+## News
+
+## Advisory Group Meeting
+
+Paul has agreed to be the AG secretary. We have arranged to have the first meeting on Friday 24 January at 16h.
+
+Graeme (as SG chair) will give the presentation from the HSF, which should be prepared by the SG.
+
+The draft is currently [here](https://docs.google.com/presentation/d/1tN782fwkT4RWdzvIM84FlKwAsVu5jM5tsB7FSDF7uUc/edit?usp=sharing) - at the time of this meeting it's an early draft.
+
+Feedback by Friday - so we can send it to the AG early next week.
+
+- Emphasise training more
+- Spell out what GSoC is
+- Pose specific questions to the AG?
+
+## Activity Area Coordinators 2025
+
+Status is quite healthy - we have enough candidates to run all of the working groups this year. There is not so much backup for some groups. Only group that was short of nominations was simulation.
+
+Tools and Packaging got very good nominations this year, so it will run.
+
+How PyHEP uses HSF conveners needs discussion. Is it just the workshop organisation teams? Graeme and Eduardo will take that discussion offline.
+
+Once conveners for 2025 are settled we should all discuss again with our relevant activities for their plans.
+
+Are people happy with their responsibility assignments? 
+
+| Activity                             | SG Responsible  | Met?         |
+| ------------------------------------ | --------------- | ------------ |
+| Data Analysis                        | Eduardo + Mark  |              |
+| Detector Simulation                  | Torre + Graeme  |              |
+| Physics Generators                   | Liz + Stefan    |              |
+| JuliaHEP                             | Pere            |              |
+| PyHEP                                | Eduardo         |              |
+| Reconstruction and Software Triggers | Michel + Paul   |              |
+| Tools and Packaging                  | Liz + 1?        |              |
+| Training                             | Graeme + Nicole |              |
+
+## European Strategy Update 2025
+
+Things are in motion - all of the groups had discussions / mini-workshops before the break.
+
+- Training and Careers has a [draft document](https://docs.google.com/document/d/1MRQU0_w8BlXb1ae8w0LTaMaRSyD8a4YPVZCK0edF5VM/edit?usp=sharing)
+- Simulation also have a draft
+
+We need to check status here and push, which Michel and Graeme will do.
+
+## HSF/WLCG Workshop
+
+See slides attached to the agenda from Michel for practical details.
+
+We need to urgently setup an organising team for this event. Suggest ~3 people.
+
+- Nicole
+- Eduardo
+- Paul
+
+Ideas for focus topics?
+
+- Software Environmental Sustainability
+- ...
+
+## Seminar Series and C&AF
+
+Future dates:
+
+- 29 January - There was a future detector plan, unclear if it will be finalised.
+- 26 February - 4D Tracking
+
+[Indico](https://indico.cern.ch/category/18810/); Coordinators: ~~Benedikt~~, Michel, ~~Andrea~~, Nicole
+
+We need an additional organiser here, or we merge with C&AF organisation.
+
+There has been a proposal to try to merge the organisation of the SS and the CAF to optimise:
+
+- Keep the C&AF Indico category, but migrate it into the HSF space (at the moment it’s in the defunct proto-SIDIS space)
+- Move the HSF Seminars also into this category, so that there’s one place to find these events
+    - Each event is already badged with Compute & Accelerator Forum or HSF Seminar, so they are distinct
+- Merge the organising teams, so we can optimise the organisation
+
+Generally we are keen on the merge of these activities and think this is a long term benefit.
+
+## IRIS-HEP Steering Board
+
+There is an IRIS-HEP SB on 14 January. Graeme has been the HSF rep since the beginning and would like to now step down.
+
+*Not a very onerous task - 3-4 meetings a year, but usually reactive. Some presentations when asked.*
+
+## HSF Affiliated Projects
+
+First review, prmon, is done.
+
+*We are really struggling to find people to do these reviews.* NNPDF asked more than two months ago to be included, but so far we have no review.
+
+How can we motivate greater engagement? Is this too much for us to handle? Should we have some specific responsible people?
+
+- Continue to push and do some more reviews in the SB.
+
+Next month volunteers: Graeme, ...
+
+## AOB
+
+### Benedikt
+
+Benedikt is leaving the field for industry, The meeting very warmly thanked Benedikt for all his contributions to the HSF over many years. He will be missed.
+
+### Coordination Meetings
+
+As ever... [Chairing sign up document](https://docs.google.com/spreadsheets/d/1Z1Z4payCpieOLiVFcC6y9j-KCj71u6xX232LHUgIHfI/edit). Slots are in for 2025.
+
+**Graeme cannot come to the coordination meeting this week, so a chair for this week is urgently needed.**
+
+Eduardo will do this week 🙏. Please take a look at the schedule and sign up for 1 or 2 slots in the future.
+
+### Domain
+
+Torre made enquiries with BNL who seem to be willing to take over ownership of the domain. Any news?
+
+- Procedure is established, but this will take a bit of time (there is a prior knowledge on this from <https://www.usatlas.org>).
+- Unfortunately the request was refused inside the IT department, despite strong support from the Physics department.
+    - Not given up yet.
+
+We might also enquire with IJCLab via Michel.
+
+### Next Meeting
+
+As needed post-AG? Probably at the beginning of February.